Student Organization FAQs
Keys to Being a Successful Student Organization
- Update Engage page frequently (at a minimum of once a semester)
- Roster, Forms, Events, Photos
- Maintain and/or increase membership
- Have members from all class years; Expand from class year/major/friend group
- Consistent connections – at least 1 meeting or event a month
- Dues / Finances
- Your Human Capital
- Ensure student leaders are prepared and communicating
- Advisor involvement and support
- Starting a new student organization is a great opportunity to enhance the campus community and create a unique space for other students to gather around shared values!
What Should You Consider When Starting a New Organization?
- How can you distinguish your organization from all existing student organizations?
- What do you hope to accomplish in your organization? What are your goals?
- How will you reach out to potential new members and ensure that your organization is sustainable?
Recognition Process for New Student Organizations
All student organizations must be approved for University recognition by TCU Student Organizations.
The Office of Student Organizations will review all applications and will take into consideration the following: diversity of programming and membership, the likelihood of sustainability, merit, and qualifications of the proposed organization, and constitution policies.
Institutional recognition may not be granted if the policies and practices of the organization are in conflict with the University; or if the organization’s proposed activities will expose the University to unmanageable liability risks.
Any student wishing to form an organization should complete the following steps:
(Note: Undergraduate students must have completed one (1) full semester (fall or spring) at TCU to start an organization. There is no such requirement for graduate student participation.)
- Meet with Student Organizations. Schedule a meeting time with a representative from the Office of Student Organizations to discuss your organization and review the application process.
- Secure an advisor. An advisor may be a member of the full-time faculty or a staff member, chaplain/clergy and/or an officer in an ROTC unit. Be sure that the advisor has an understanding of your mission, goals and activities as an organization and has time to dedicate to your group.
- Find interested students. Secure ten (10) students who are in good standing with the University.
- Submit the “Request to Charter New Organization” form to TCU Student Organizations during the designated recognition period. **Please note that new organization applications are accepted in September -October for the Fall semester and January – February for the Spring semester. No new organizations will begin during the summer. It is encouraged to make an appointment with the graduate assistant before those dates to be sure of the necessary steps.**
The application will require completion of the following actions:
- Organization Constitution Submission – The constitution contains the fundamental principles which govern the operation of the organization.
- Agree to the Anti-discrimination Policy
- Agree to the Anti-hazing Policy
- Submit Risk Management Policy and Plan – If you do not have one, we will create one during your first semester.
- Answer simple questions regarding dues, meeting locations, etc.
- Advisor Agreement Form (to be submitted by Advisor during charter process)
- For Social Fraternity, Religious Organizations, and/or Sport Clubs: Because of the specialized nature of such organizations, these organizations must receive approval from their respective departments first before seeking University recognition:
- Social fraternity or sorority: Contact Fraternity and Sorority Life Office (FSL), Multipurpose Building, Suite 209
- Religious organization: Contact the Office of Religious and Spiritual Life (RSL), Jarvis Hall, First Floor.
- Club Sports Teams: Contact the University Recreation Center, Recreation Center Suite 124.
- Service Organization: Contact the Office of Community Engagement (OCE), Brown-Lupton University Union, First Floor
- Attend the mandatory New Organization Orientation (President & Advisor will be notified of available times). The president of the organization and the advisor are both required to attend this training.